Travel Subsidies

AAS-in-ASIA Travel Subsidies

The AAS is pleased to provide partial travel subsidies for the conference. The AAS has limited funds available.

  • Support is limited to those scholars who are active participants on regular panels and roundtables that have been accepted on the formal program.
  • Only one (1) participant per panel will be considered for funding.
  • Panel organisers must apply on behalf of the intended subsidy recipient.
  • All subsidy recipients must be an AAS member in good standing by the conference registration deadline. Subsidy recipients who have not met this requirement will forfeit their awards.
  • All applicants must indicate the city/country they will be traveling FROM to attend the conference.

Unfortunately, we do not have sufficient funds to cover all the related costs of attending the conference, and panel organisers or applicants should seek outside funding to supplement the travel grants. Travel expenses eligible for reimbursement will be limited to international round-trip discounted (minimum 30-day advance purchase) airfare and airport transfers, up to three night’s hotel accommodations at the conference rate, and/or conference registration.

Individual grant amounts will be "need-based" and vary depending on the recipient’s circumstances, the point of departure and distance traveled. Grants for scholars traveling from North America likely will range from $1,200-$1,500; from Europe $800-$1,000; and from Asia $600-$1,000, but the AAS reserves the right to adjust these amounts as needed.

Due to the anticipated demand and limited amount of available funding, grant requests are not guaranteed and will be awarded on a competitive basis. Awards will be made by a special selection committee after the formal program has been decided by the Program Committee. Preference will be given to junior scholars and presenters (rather than chairs or discussants), and attempts will be made to maintain fairness across countries, specialisations, disciplines, etc.

Applying for a travel subsidy

Panel organisers should submit their request as part of the online panel proposal. No separate Travel funding requests will be considered. The organised panel proposal application and the roundtable proposal application both include questions regarding the Travel Subsidy request. When completing the organised panel proposal application or the roundtable proposal application, the organiser/proposal submitter will have an opportunity to submit a request for a Travel Subsidy for one panel participant. The requested information will appear as follows:

Panel Participant Name (Enter the name of the participant to receive the subsidy)
Total Requested (In U.S. Dollars)
City & Country Subsidy Applicant is Traveling from (Please indicate the city and country the participant will be traveling FROM to attend the 2020 meeting)
Special Circumstances (Please include any additional information you would like the AAS to consider)

The deadline to submit proposals and Travel Subsidy requests is February 10, 2020. No proposals or requests for funding will be considered after this date.

All grant funds will be handled on a reimbursement basis after the conference and be paid in US dollars. Receipts will be required for all claimed expenses. Individual scholars or their respective panel organisers are responsible for arranging the purchase of tickets, hotel accommodations, registration, etc.